SCHOOL SPONSORSHIP OPERATIONS

One connected workspace from Package to Renewal.

Built for Private, independent & faith-based Pre-K–12 schools. Package → Agreement → Fulfillment → Evidence → Response → Reporting → Renewal.

ONE CONNECTED OPERATING RECORD

From Package to Renewal.

One connected workflow carries the accepted terms, assigned work, evidence, and measurable sponsor response into the next decision.
Illustrative product view · fictional data
  1. 01

    Package

    Structure the offer, price, benefits, availability, and sponsor selections.
  2. 02

    Agreement

    Preserve exactly what the sponsor accepted in an authoritative snapshot.
  3. 03

    Fulfillment

    Generate and assign the Sponsorship Obligations the school must deliver.
  4. 04

    Evidence

    Prove what was delivered with photos, links, dates, documents, and notes.
  5. 05

    Response

    Capture observable sponsor response through tracked links, QR, and approved outcomes.
  6. 06

    Reporting

    Bring fulfillment evidence and sponsor response into one clear report.
  7. 07

    Renewal

    Use verified performance and proof to build the next Agreement.
Explore How It Works
01–02

PACKAGE → AGREEMENT

Structure the offer. Preserve exactly what the sponsor accepted.

Package details become an authoritative Agreement snapshot, so later Package edits never silently change the sponsor record.
Illustrative product view · fictional data
SPONSORSHIP PACKAGE
Active

Premier Athletics Partner

$10,000

2026–27 school year
  • Stadium Banner
  • Website Sponsor Logo
  • 4 PA Announcements
  • 2 Social Posts
  • Sponsor QR Campaign
SPONSORSHIP AGREEMENT
Active

Horizon Community Bank

Premier Athletics Partner

Agreement value
$10,000
Agreement period
Aug 1 – Oct 31, 2026
Accepted benefits
5 structured obligations
Authoritative snapshot
03–04

FULFILLMENT + MOBILE EVIDENCE

Proof from the field. Without another app.

Assigned staff open a Sponsorship Obligation from their phone, see exactly what is required, capture evidence, and submit it for verification.
Illustrative product view · fictional data
Sponsorship Obligations6 open across 3 Agreements
2026–27
ObligationSponsorDueProgressStatus
Stadium BannerHorizon Community BankAug 301/1Verified
PA AnnouncementsHorizon Community BankSeason2/4In Progress
Website LogoRiverstone DentalAug 151/1Verified
04

VERIFIED EVIDENCE

Completion becomes proof only when the evidence supports it.

Every proof item keeps its sponsor, Agreement, obligation, submitter, timestamp, and independent verification state attached.
Illustrative product view · fictional data
Stadium BannerHorizon Community Bank
Verified
Submitted
Aug 30 · 3:42 PM
Submitted by
School Staff
Website placement screenshot
Website Sponsor LogoRiverstone Dental
Verified
Published sponsor URL
Sponsor Landing PageHorizon Community Bank
Submitted
07

EVIDENCE-BASED RENEWAL

Enter Renewal with the record already built.

Use the prior Agreement, verified fulfillment, Evidence, Measurable Sponsor Response, and exceptions to prepare the next sponsorship conversation.
Illustrative product view · fictional data
Agreement$10,000 · ending Oct 31Verified fulfillment19 of 20 evidence itemsMeasurable response371 tracked interactions
RENEWAL PREPARATION
Preparing Renewal

Horizon Community Bank

Premier Athletics Partner

Agreement ending
Oct 31
Fulfillment
95%
Evidence
19/20
Measured response
371
Start Renewal

VARSITYPROOF FOR SCHOOLS

Latest updates and what comes next.

Release labels describe product state. Coming-soon items are direction—not a promised release date.
AVAILABLE NOWValidated product capabilities

Sponsorship Inventory

Register venues, channels, assets, capacity, slots, assignments, and availability without collapsing inventory into packages or agreements.

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Evidence-backed fulfillment reports

Build sponsor-facing reports from agreement, assignment, fulfillment, approved evidence, supported response, exceptions, and renewal records.

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Sponsor acquisition pipeline

Capture inbound business interest, preserve source attribution, qualify opportunities, record activity, and convert approved requests into agreements.

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Grounded sponsor matching

Use category, geography, budget, objective, and actual available school inventory to produce an explainable sales brief—without invented opportunities.

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COMING SOONPlanned and release-gated

Creative Fulfillment Automation

A planned, provider-neutral workflow for turning executed sponsorship deliverables into reviewed creative assets. Canva is the first planned provider; manual upload remains available and creative production does not equal verified deployment.

Sponsorship Production & Fulfillment

Coming soon: controlled physical-production workflows with approved creative, cost snapshots, school financial authorization, order tracking, exceptions, and deployment evidence. Manual and local-vendor workflows come first; CustomCat remains planned.

Secure renewal intent

A focused sponsor response flow for renew, request changes, or release—without treating intent as an executed agreement.

My Fulfillment

A least-privilege mobile field workflow for assigned evidence capture, submission, correction, and verification.

Managed Intelligence

A future paid convenience option for schools that do not want to configure and fund their own approved AI provider.

Growth automation

Future advanced acquisition attribution, Google Ads optimization, nurture, and campaign economics. Core prospect management remains part of Schools.

SEE VARSITYPROOF FOR SCHOOLS

Bring every Package, Agreement, and Sponsorship Obligation into one accountable operating record.

Request a Demo →